June 2024 Meeting Minutes
Maple Hills HOA BOD Meeting
6/13/24
4:04pm - PJ moved to start the meeting, Jolene seconded
Reviewed financial report
● Confirmed annual intake from dues (241 units x $650/year) and $30,950 goes into reserves, average $10,564/month in expenses
CDAR discussion
● Theresa to follow up with auditor on what HOA can be maxed out on for interest accrual
● Jolene recommending HOA do a split CDAR with $20,000 in a 26 week CDAR (APY 5%) and $20,000 in a 52 week CDAR (APY 4.75%), pending confirmation from auditor on amount we need to stay under for interest accrual
BOD agrees with attorney’s recommendation to proceed with $200/month for Lot
Review of aging accounts
Request Theresa send an email directly from her WPM email to those who are <$200 flagging their overdue amount
Brookfield Maple Hills 5 division
How do we track the separate additional fee for homes in that division to manage?
There will be a separate supplemental declaration added to the CC&Rs for those homes
Review of summary from Erik on Final Plat review - confirmed MH5
Fence Repair - Theresa has followed up with them twice since end of May
Lennar
● Flag from Lennar need to review state of trees in T201, T200, SA1, T1
SE 260th - update from Real Estate attorney, need more information, Thomas to check with King County for the records
ACC form & new fine fee - letter to be sent out 6/14/24
Lot - quote received for cleaning, Theresa will coordinate with police for a date for them to come by
Faucet at main park for landscaper (herbicide, etc), lock to be added
MH5 tracts - is it possible to have the tracts in MH5 named differently to better be able to keep track of the different ones? (prevent duplication of Tract names)
Dead trees:
Green City (Andrew F) 425-753-1337: evergreen behind Thomas
Western Landscaping: Tract G (2)
Fence staining bid received $3,046.40 - not technically in budget, Theresa to check with reserve analyst to confirm if “Repair/replace” can be used to help maintain
Review recent ACC requests
Lot 17 - provided record of approved white trash can screen approved by previous property management company, J&M, in 2019. BOD agrees to acknowledge this screen has been approved.
Red stains on fence
Robbie, PJ, Thomas, and Jolene met 6/8 to review options for artificial turf - Robbie from ACC committee drafting guidelines for landscaping options
Next drive through 6/17
Meeting adjourned 6:07pm by Jolene
2nd by PJ
