July 2023 Meeting Minutes

Makeup July 2023 HOA Board Meeting

• Monday, August 7, 2023

• 4:12 PM

Meeting with Attorney Erik Olsen

• Expansion Agreement needs to be signed by Dave Jenks (needs Board Approval)

• Then signed by lawyers for

Call meeting to order

• 4:16pm

• Confirmed Board Meeting we have 90mins from Windermere

Housekeeping

• May Meeting Minutes approved by Lincoln

• 2nd by Thomas

• June Meeting Minutes approved by Lincoln

• 2nd by Dave

• Water installation needs to be pay back operating from reserves

  • $24,222.13

Budgeting Report

• Reimbursing operation funds, in the amount $75,383.45 from reserves

• Transfer amount of Lennar check of $39,712.68 to reserves

Late charges

• Going to Legal:

  • Lot 13 -  20425 SE 258th Pl

  • Lot 105 - 20716 SE 256th St

• Lot 55 - Board has agreed to waive late fee after the April 13th payment

• Waive the charges for Lot 75 and Lot 101

• Lot 7 - Board has agreed to waive late fee for yard on September 2022

• Lot 156 - Board is willing to waive the July late charges, as long as account is brought current.  Once $1000 threshold is reached Legal will be notified

Unfinished Business

• Expansion Agreement for Maple Hills V

  • Thomas approves the Expansion Agreement

  • 2nd by Lincoln

Backflow Test Received

Landscaping

• Tract G and L100 - Western said there were no leaks, but heads were broken

  • 206-468-8000 - Western Landscape Phone Number

• L100 - Wednesday, Hectors is going to ruff up the dirt and Thursday, Western is going to re-hydro seed

  • Schedule a meeting with Western to walk the area

• Tree Replacement:

  • Move forward with revising quote

  • Move to move forward with the Tree Replacement threw Andrew F by Thomas

  • 2nd by Lincoln

• Irrigation quote:

  • Quote from Hector for irrigation for 259th Pl and 259th Ct

  • Assessment for irrigation along SE 260th St

• Tract K inside the Garrett Loop

• Hector Landscaping: (Full increase in payment for landscaping)

  • Weeding in the main area

• Adding the clearing of Blackberry bushes yearly in T201 to the budget (maybe around August 1)

• T201

  • Quote for clearing blackberry bushes

  • Quote for clearing blackberry at the blue park on 259th Pl

New Business

• Dave needs reimbursement for party city in the amount $60.71

  • Thomas and Lincoln approve reimbursement

• Sign from Amazon, Dave is going to purchase and get reimbursed at next meeting

  • Board Approved

• Garage can for the main park should move forward after quote is reviewed

  • Thomas will email

• Postpone doggy bags around the neighborhood

• Staining the Fence of R100

  • Quote for staining Fence of R100

• Get a quote for staining the rest of the neighborhood for homes out of compliance

  • Thomas is going to send the vendor to Theresa

• Reviewing the Maple Hills non-compliance letter for next board meeting

• Maple Hills Rules and Regulation Review

• Parking over the sidewalks - add to the Newsletter

• Lot 137

  • Both Board Member Dave Jenks and Thomas Grissom have votes to invoke Article 6.11, for ongoing failure to comply with maintenance of property and move forward with sending letter of completion of side yard including bark and removals weeds by 9/1/23.

• Newsletter Topics:

  • Reviewed for August/September Newsletter

• Lot 43 - 25814 208th Ave SE

• ACC request were skipped, may need to replace one of the members

Next HOA Board Meeting - Open - August 28th - 5pm

Motion to Adjourn at 6:21pm

• 2nd by Dave