June 2023 Meeting Minutes
Makeup July 2023 HOA Board Meeting
Monday, August 7, 2023
4:12 PM
Meeting with Attorney Erik Olsen
Expansion Agreement needs to be signed by Dave Jenks (needs Board Approval)
Then signed by lawyers for
Call meeting to order
4:16pm
Confirmed Board Meeting we have 90mins from Windermere
Housekeeping
May Meeting Minutes approved by Lincoln
2nd by Thomas
June Meeting Minutes approved by Lincoln
2nd by Dave
On 12/15/2022, the board approved via email to pay City of Covington $24,222.13 Inv # 07/20/22 for new water meter installation out of Reserves. This is to show approval in Meeting Minutes.
Budgeting Report
Reimbursing operation funds, in the amount $35,670.77 to Western Landscape & Pavers, Inv # 1855 from Reserves *** The Association only paid $35,670.77 to Western Landscape & Pavers for the remaining amount for the Landscaping for L100 & Tract G outside of the Lennar settlement money. They are separate transactions so we should only be reimbursing the portion that the association is paying for.
We are unable to move the Lennar check to Reserves as it was income from Lennar and coded as Development Settlement Income (GL Code 3477). The invoice for L100 & Tract G was paid from Landscaping Improvements-Developer (GL Code 4525) both of which are Operating funds. In addition, the settlement check came in in 2022, and the money was spent in 2023 so it will reflect on the Budget Comparison but is explainable if someone asks. Also, per the 2022 Audit it references the Deferred Settlement Income. (see attached)
Unfinished Business
Expansion Agreement for Maple Hills V
Thomas approves the Expansion Agreement
2nd by Lincoln
Backflow Test Received
Landscaping
Tract G and L100 - Western said there were no leaks, but heads were broken
206-468-8000 - Western Landscape Phone Number
L100 - Wednesday, Hectors is going to ruff up the dirt and Thursday, Western is going to re-hydro seed
Schedule a meeting with Western to walk the area
Tree Replacement:
Move forward with revising quote
Move to move forward with the Tree Replacement threw Andrew F by Thomas
2nd by Lincoln
Irrigation quote:
Quote from Hector for irrigation for 259th Pl and 259th Ct
Assessment for irrigation along SE 260th St
Tract K inside the Garrett Loop
Hector Landscaping: (Full increase in payment for landscaping)
Weeding in the main area
Adding the clearing of Blackberry bushes yearly in T201 to the budget (maybe around August 1)
T201
Quote for clearing blackberry bushes
Quote for clearing blackberry at the blue park on 259th Pl
New Business
Dave needs reimbursement for party city in the amount $60.71
Thomas and Lincoln approve reimbursement
Sign from Amazon, Dave is going to purchase and get reimbursed at next meeting
Board Approved
Garage can for the main park should move forward after quote is reviewed
Thomas will email
Postpone doggy bags around the neighborhood
Staining the Fence of R100
Quote for staining Fence of R100
Get a quote for staining the rest of the neighborhood for homes out of compliance
Thomas is going to send the vendor to Theresa
Reviewing the Maple Hills non-compliance letter for next board meeting
Maple Hills Rules and Regulation Review
Parking over the sidewalks - add to the Newsletter
Newsletter Topics:
Reviewed for August/September Newsletter
Lot 43 - 25814 208th Ave SE
ACC request were skipped, may need to replace one of the members
Next HOA Board Meeting - Open - August 28th - 5pm
Motion to Adjourn at 6:21pm
2nd by Dave
